The Ultimate Buyer's Guide for Purchasing clock system

05 May.,2025

 

Time Clock Buying Guide: Save Time, Money, and Prevent Payroll ...

Managing employee hours and payroll might seem straightforward, but without the right time clock, things can get messy fast. Whether you're a small business owner or running multiple locations, tracking employee attendance accurately is crucial for keeping things running smoothly. From processing payroll to ensuring compliance with labor laws, the right time and attendance software can make your life a whole lot easier.

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In this blog, we’ll break down everything you need to know before choosing the right time clock system for your business. We’ll cover how it boosts employee productivity, helps manage leave requests, and even prevents buddy punching. No matter the size of your workforce, getting this right means smoother operations, better time tracking, and more accurate payroll processing. Let's get into it!

Why choosing the right time clock matters

Selecting the right time and attendance software can make or break the efficiency of your workforce management.

Boost accuracy and reduce payroll errors

A solid time clock system is more than just tracking employee clock-ins. Accurate clock-in and clock-out times ensure your employees are paid accurately and help eliminate payroll headaches like overpayments or underpayments. By using attendance software that integrates seamlessly with payroll processing, you can avoid those frustrating payroll mistakescaused by manual time tracking errors. Plus, real-time reports on employee attendance mean you can catch any issues before they turn into costly problems.

Good time and attendance software also comes with automatic time capture, so you’re not relying on employees clocking in at the exact right moment. This reduces human error, improves team productivity, and ensures that your labor costs reflect actual employee hours worked.

Improve employee accountability

One of the biggest challenges with tracking employee attendance is preventing buddy punching—when one employee clocks in or out for another. Modern time clocks, especially those with biometric features like facial recognition or fingerprint scanning, are designed to prevent buddy punching altogether. This keeps employees accountable for their own work hours.

Time and attendance systems also help you track lateness, early departures, and overtime hours. With GPS tracking and mobile apps, even remote employees or those at multiple locations can clock in without hassle. These tools give you real-time insights into how employees work, helping you improve overall employee productivity while ensuring compliance with labor laws and overtime rules.

The right system makes sure that your employees know they’re being held accountable while giving you the management tools to stay on top of employee schedules and performance.

Main factors to consider when choosing a time clock

Let’s break down the most critical things to look for when evaluating your options.

Integration with your current payroll system

A time clock that doesn’t integrate with your existing payroll software is just asking for trouble. Ensuring seamless payroll processing is key to reducing manual administrative tasks and preventing mistakes. When your time tracking system works hand-in-hand with your payroll software, it saves you the headache of manually inputting employee hours. This ensures that employee hours are paid accurately and that overtime monitoring is a breeze. Integration allows for smoother data flow, making payroll processing faster and more reliable.

Types of time clocks – Biometric, card-based, or digital?

There are several types of time clocks, each with its own perks depending on your business size and industry. Biometric time clocks, like those using facial recognition or fingerprint scanners, are excellent for businesses looking to prevent buddy punching and boost employee accountability. They’re also ideal for tracking employee clock-ins at multiple locations or for remote employees.

Card-based time clocks, where employees swipe a card to track their attendance, are often more affordable but can still be subject to buddy punching. However, they work well for small businesses or industries where biometrics might feel too high-tech.

Digital time clocks are a versatile option that work through online time clock software. These can come with additional features like GPS tracking for mobile employees, job tracking, and cloud-based time solutions, making them perfect for businesses with remote workers or a remote workforce. Plus, you’ll find that many digital time clocks offer more advanced scheduling tools like automated scheduling and shift scheduling.

User-friendly interface for both managers and employees

If the time and attendance software is too complicated, it’s going to cause headaches for both managers and employees. You need a system that enables employees to clock in easily, whether through mobile devices or a physical time clock. A clean, user-friendly interface ensures employees clock in without confusion and helps managers with tasks like tracking attendance data, generating reports, and monitoring shift schedules.

Useful Read: What to Look For in a Clock In Clock Out System

An intuitive interface means less time spent on training and fewer mistakes. For example, mobile solutions allow managers to approve shift trades or manage leave requests on the go, while employees can request time off or check their schedules with ease. A good interface is key to improving operational efficiency, ensuring compliance with labor laws, and boosting overall employee performance.

Key features of modern time and attendance software

Modern systems go beyond just tracking time. Let’s explore some extra perks.

Real-time tracking and reporting

With real-time tracking, you can see employee attendance as it happens. This means managers can monitor employees clocking in, absences, and even lateness in real time. Real-time reports allow you to catch issues like overtime hours before they become costly. Plus, having immediate access to employee attendance data helps reduce labor costs by ensuring you’re only paying for the hours worked. Real-time insights also give you the power to make informed decisions about shift scheduling and employee productivity on the spot.

Cloud-based vs. on-premise solutions

When it comes to choosing between cloud-based and on-premise attendance software, both options have their strengths. Cloud-based time and attendance software allows you to manage employee hours from anywhere with an internet connection. This is perfect for businesses with remote workers, mobile employees, or those operating from multiple locations. You also don’t have to worry about data storage since it’s all handled securely in the cloud.

On-premise setups, on the other hand, offer tighter control and can be more secure if your business prefers to keep everything in-house. However, they come with limitations, such as access being restricted to local systems. So, while on-premise might be great for a single location with high security needs, cloud-based time tracking solutions win when it comes to flexibility and accessibility.

Automatic alerts and notifications

Modern attendance software also includes automatic alerts and notifications, which help managers stay in control. Whether it’s a missed clock-in, a shift change, or an employee approaching overtime, automatic alerts keep you updated in real time. This feature is especially handy for preventing overtime hours from piling up and helps you stay on top of employee schedules. By reducing the need for manual oversight, automatic notifications ensure that you’re always one step ahead when managing shift trades, processing payroll, or handling employee clock-ins.

These key features make modern attendance software essential for improving overall operational efficiency, ensuring employees are paid accurately, and keeping your workforce on track.

Budget-friendly options for small businesses

Even small companies can benefit from the right time clock without breaking the bank.

Look for value, not just price

When it comes to picking a time clock for your small business, it’s easy to get caught up in the price tag. But here’s the thing—choosing a system based on value is way more important than just looking at the upfront cost. You want something that scales with your business as it grows and delivers long-term savings through efficiency. Think of features like automatic time capture, employee scheduling, and seamless payroll processing, which can save you hours of manual work (and headaches). Investing in a good time and attendance software now means fewer errors, smoother payroll processing, and less time spent on administrative tasks later.

For example, cloud-based time systems allow you to handle everything from tracking time to shift scheduling without needing expensive on-site hardware. Plus, with mobile solutions, you can manage employee schedules, monitor overtime hours, and even approve leave requests on the go, ensuring you maintain employee productivity wherever they work.

Free vs. paid time and attendance software

Now, let’s talk free vs. paid options. Free attendance software sounds tempting, right? But often, these free tools come with limitations—like no integration with your payroll software, minimal features, or no customer support. You might find that free tools lack the ability to generate customized reports, handle multiple locations, or provide real-time reports, which are essential for tracking employee performance and managing overtime rules.

On the other hand, paid options usually offer more advanced scheduling tools, automatic alerts, and priority support. Features like facial recognition, two-factor authentication, and job tracking are often exclusive to premium software. Paid software is also more likely to offer robust employee self-service features, allowing employees to clock in using a mobile device, request time off, or even manage shift trades themselves. For small businesses, these features can significantly improve team productivity and reduce the time spent on managing schedules and attendance.

The takeaway? Free tools might work in the short term, but if you’re looking for long-term operational efficiency, scalability, and better attendance features, a paid time and attendance software is usually worth the investment.

Ensuring data security and compliance

Time and attendance software doesn’t just track hours; it also plays a critical role in ensuring compliance with labor laws and keeping sensitive employee data secure.

Protecting employee data with two-factor authentication and data storage security

Modern attendance software often includes robust security measures like two-factor authentication, which helps protect against unauthorized access. This is especially important when employees clock in remotely or from multiple locations. Two-factor authentication adds an extra layer of security by requiring employees to confirm their identity through a mobile device or other secure methods.

Another critical feature is secure data storage. With cloud-based time tracking systems, employee hours and attendance data are stored safely in the cloud, ensuring the data is protected from unauthorized access. For businesses handling sensitive employee information, data storage security is a must to ensure compliance with privacy regulations.

Staying compliant with labor laws and overtime rules

Failing to comply with labor laws or overtime rules can lead to costly penalties. Time and attendance software helps employers stay compliant by automating the tracking of employee hours, paid time, and overtime monitoring. These systems can be customized to reflect your local labor laws, ensuring that employees are paid accurately for their time and that overtime rules are followed. By using automatic alerts and notifications, employers can stay informed when employees approach overtime or when schedules need adjusting to ensure compliance.

Having a system in place that ensures compliance not only protects your business legally but also boosts employee trust, knowing they are being paid fairly and accurately for their time.

Scalability for growing businesses

As your business grows, your time clock system should be able to grow with it. That’s why scalability is a key factor when choosing a time and attendance software.

Support for unlimited users and multiple locations

One of the best features of modern cloud-based attendance systems is the ability to support unlimited users, meaning you don’t have to worry about outgrowing your system as you expand. Whether you’re managing employee hours across a few workers or handling a large workforce spread across multiple locations, having a system that scales with your needs is crucial. This feature ensures operational efficiency without requiring you to switch platforms as your team grows.

Flexible cloud-based solutions for a growing workforce

Cloud-based time and attendance solutions are perfect for businesses expecting growth. These systems allow you to easily add new employees, track attendance across multiple locations, and manage leave requests with minimal hassle. Whether your team is working on-site or remotely, cloud-based solutions give you the flexibility to manage employee attendance without the need for additional infrastructure.

As your business expands, so does the complexity of managing employee schedules, clock-ins, and time tracking. By investing in a scalable time clock solution from the start, you’re setting yourself up for long-term success and avoiding the need for a costly system overhaul down the road.

Mobile-friendly solutions for the remote workforce

In today's workplace, remote workers and mobile employees are a growing part of many companies. Your time and attendance software needs to keep up with these trends by offering mobile-friendly solutions.

Mobile apps and GPS tracking for remote employees

For businesses with remote employees, mobile apps and GPS tracking are essential tools. These features allow employees to clock in and out from their mobile devices, ensuring accurate attendance tracking no matter where they are. GPS tracking can verify that employees are clocking in from the correct job site, preventing issues with tracking employee productivity for those working off-site or in different locations.

Mobile-friendly time clock software also allows managers to monitor attendance and employee schedules in real time, making it easier to track employee performance and handle scheduling time for both remote and on-site workers. Whether you need to track shift schedules, approve shift trades, or manage leave requests, having a mobile solution keeps everything running smoothly from any location.

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Boosting productivity with mobile solutions

With mobile apps, employees have access to features like employee self-service, where they can view their schedules, request time off, and even manage leave requests. This reduces the administrative burden on managers and enables employees to take control of their attendance. It’s a win-win for improving employee performance and team productivity, no matter where they work.

By offering mobile solutions, you’re giving your business the flexibility to manage employees in multiple locations and ensuring that both in-office and remote workers stay connected and productive.

Boost workforce efficiency with Shiftbase

Choosing the right time clock system is crucial for managing employee hours, scheduling, and ensuring seamless payroll processing. With Shiftbase, you get more than just time tracking—our software also helps streamline absence management, prevent buddy punching, and manage shift schedules with ease. Whether you have a remote workforce or manage multiple locations, Shiftbase offers all the tools you need to boost employee productivity and operational efficiency.

Buying Guide: Floor & Grandfather Clocks

Owning a grandfather clock is a great investment. With styles ranging from traditional, transitional to contemporary, it’s a versatile timepiece that can be passed down as a family heirloom!

Premier Clocks prepared a guide of things to consider when choosing your grandfather clock or floor clock.

➤ Check out the full collection of Grandfather Clocks

Grandfather Clock Styles

When looking for a grandfather clock, you need to consider which clock style will fit the best to your home interior design. When choosing a grandfather clock, it is helpful to know that there are three common styles of grandfather clocks: Traditional, Transitional and Modern / Contemporary

Traditional Style

The Traditional Grandfather Clock will bring to your home a classic touch. The traditional style grandfather clock is influenced by an antique design. Grandfather clock’s design focuses on decorative detailed touches, like elaborate carvings and rich detailings. The bonnet or split pediment as well as finials are important features of traditional grandfather clocks. Another distinctive feature of a grandfather clock in traditional style is a moon dial.

Contemporary Style

The Contemporary orModern Grandfather Clock is also often called a Floor Clock or a Longcase Clock. The clocks have a smooth look with neutral elements and neat lines. Not only wooden materials but also metal and glass are used in the contemporary style. The simplicity of details is common for floor clocks as well as various types of a clock top. 

Transitional Style

The Transitional Grandfather Clock is a combination of traditional and contemporary styles. Transitional grandfather clocks are often made from wood with plain lines and sophisticated details. A grandfather clock in transitional design has a streamline frame compared to the traditional grandfather clocks but at the same time, they are not as sleek as the contemporary ones. 

Grandfather Clock Crown Types

The crown of a grandfather clock is the top part. The split pediment, the bonnet,  and the flat top are the four types of crown styles. 

Split Pediment Clock Crown

Split Pediment Grandfather Clock Crownis commonly compared with a swan neck due to its swan-like curvatures. There is a decorative ornament which is often referred to as a finial and rarely as an eagle on top between split pediment crowns. 

Bonnet Clock Crown

Bonnet Grandfather Clock Crownhas a full arched facade and is commonly used in the traditional design of a grandfather clock. This type of the crown encases the clock face and is occasionally referred to as a hood. 

Flat Clock Crown

Flat Grandfather Clock Crownhas simple details of the clock top. In modern production is often used for grandfather or floor clocks in transitional style since it can fit in both modern and classic decor. 

    • More about The Types of Grandfather Clock Crown 

Grandfather Clocks Hour Hand and Minute Hand

The first grandfather clocks had only one hand which nowadays is called the hour hand. Before the invention of the pendulum, grandfather clocks used alever escapement mechanism that did not have enough accuracy to add the minute hand. 

When the pendulum started to be used to drive the clock mechanism, the increased accuracy made possible the addition of theminute hand to clock faces. This was a significant improvement but another problem has appeared. The largely illiterate population knew how to read a clock face with one hand. By , two-handed grandfather clocks were being sold but at the same time they still had the one handed markings. 

The modern grandfather clock manufacturers produce only two-handed grandfather clocks.

Grandfather Clock Pendulum

The next thing to consider when choosing a grandfather clock is the pendulum. A grandfather clock pendulum had a great influence on shaping the design and style of a grandfather clock.

Christian Huygens came up with anew method to create a pendulum to help clockmakers. His idea was to step aside from powering clocks by springs and weights to a new way where a pendulum would swing every second with the anchor escapement system. 

The advantage of thelonger pendulum and shallower swing is that less power, in the form of weights driving the clock, was needed, as well as slower beats and less wear on the moving parts. All this makes for better long term accuracy of the clock. Creating a clock with a new mechanism required a long pendulum that had to be put in a long case.

    • More about Grandfather Clock Pendulums 

Grandfather Clock Weights

Grandfather clocks withone weighthave a strike only on an hour which indicates that this is a 30-hour clock. It needs winding everyday and has only one winding hole because it uses the same weight for timekeeping and for the strike. Due to this, these grandfather clocks are less expensive. 

Grandfather clocks withtwo weights are often called an 8-day clock. This kind of grandfather clock has a seperate weight - one to power the clock, and one to drive the striking mechanism of the chimes. Eight day grandfather clocks require two winding holes to wind the weights to their initial position with the help of a winding ‘key’. 

Grandfather clocks withthree weights should be wound back every week.  Nowadays, most grandfather clocks have three weights with separate purposes. One weight on the right powers the chime melody, one weight in the middle drives the pendulum, and one weight on the left controls the striking mechanism. The bottom of each weight is labeled as to its proper hanging position as you view your clock from the front. 

    • More about Grandfather Clock Weights 

Grandfather Clock Base

The clock rests on "feet" or a carved base called a plinth, which sits on the floor. Nowadays, grandfather clocks of any style are made with special levers that can be adjusted on uneven surfaces.

Grandfather Clock Movements

There are three movement types:chain-driven,cable-driven, andquartz (battery-operated). 

Chain driven grandfather clock. Grandfather clocks with the chain driven movement usechains as a wind mechanismto set the weights in the correct position. The chain-driven grandfather clock has 3 chains, one for each weight with separate purposes. One weight on the right is responsible for the chime melody, one weight in the middle powers the pendulum, and one weight on the left drives the hour striking and counting mechanism. 

The weights must be raised every seven days or the clock will stop. This type of grandfather clock movement needs to bewound manually once a week as the weights are dropping almost to the bottom while powering the grandfather clock. 

Cable driven grandfather clock. On the cable driven grandfather clock, weights aresuspended by cablesthat are used to return the clock's weights to the top position. Similar to chain driven grandfather clocks, there are 3 weights with different purposes: the weight on the right is to power the chime melody, the weight in the middle drives the pendulum, and the weight on the left is responsible for the clock striking mechanism.

Each week the weights need to be adjusted to the top position or the clock will stop. The grandfather clock with cable driven movement iswound by inserting a crank, also called the key, to raise the weights that are near the bottom by the end of the cycle as they power the clock. To place the weights back, the crank (or the key) is inserted into the dial and wind them to the top position. 

Quartz battery operated grandfather clock. The newest way of powering grandfather clocks isquartzor battery-operated movement that was used to build the first quartz clock in . Quartz crystals are used to produce an electronic oscillator to power the pendulum of a grandfather clock and keep accurate time. A fresh battery can operate the clock for over a year and needs to be replaced if the clock begins to lose time, chime weakens, or pendulum stops to swing.

    • More about Grandfather Clock Movements

Grandfather Clock Chimes

A clock chime is a tune or a set of melodies that plays at intervals upon a set of bells to mark the passage of time. A variety of melodies exist, many associated with a particular location or bell tower that originated or popularized them. The popular melodies chiming out from Grandfather Clocks are produced by hammers striking tubular bells or gong rods. All clocks differ in tone and have their unique voices and even when the same melody is played there may be significant variations.

The common grandfather clock chimes:

  • Westminster Chimes come from George Fredrick Handel’s aria, “I Know That My Redeemer Liveth” but people commonly associate the Westminster Chimes with Big Ben at the House of Parliament in London.
  • Whittington Chimes originated with the bell tower of the church of St. Mary le Bow in London, England.
  • St. Michael’s Chimes come from the bells of the St. Michael Church steeple in Charleston, South Carolina.
  • Ave Maria Chimes was originally composed by Franz Schubert as a prayer of safety for Ellen Douglas and it was originally called “Ellens dritter Gesang” or Ellen’s Third Song which was inspired by the Sir Walter Scott epic poem "The Lady of the Lake."
  • Bim-Bam Chimes originally were called Normandy chimes and was a musical dual tone.

Grandfather Clock Extra Features

Nowadays, grandfather clocks are valued not only for their aesthetics but also for the practicality that was added in the modern days. 

Grandfather Clocks Chime Volume Adjustment. Most grandfather clocks have an automatic or manualchime shutoff option giving an opportunity to turn on or turn off the chines and the strike at any time of the day or night. There is also avolume control to adjust the volume to the personal preferences depending on the hearing abilities or on the size of the room. Additionally, if the grandfather clock has dual-chime or triple-chime movement, there is alever to switch the melodies

Grandfather Clock Moon Dial. Most grandfather clocks with mechanical movement will have a functioning astrological moon dial. The moon dial slowly moves clockwise following the 29.5 day lunar cycle. All moon dials have an image of the moon that moves showing the lunar date and position of the moon in the sky. The moon dial operates together with the clock movement and needs to be set only once.

Grandfather Clock Materials and Timbers. Grandfather clock cases are crafted from differenttimbers. The first grandfather clocks were made of Oak as the main construction material to hold the long and heavy pendulum. Olive-wood and Walnut were used to make the most exclusive grandfather clocks while the less expensive pieces were made of Pine.   

Nowadays,Oak, Walnut, Mahoganyand Cherry are the most popular materials among the manufacturers. Some grandfather clocks have special intricate carvings or burl accents and inlays that are made fromveneers. Some grandfather clocks use a combination of a few hardwoods and veneers. 

Grandfather Clock Finish Colors. Thefinish colors of grandfather clocks vary depending on the manufacturer. There is no strict traditional finish for grandfather clocks as it normally followed the trends of the finishes on furniture from the same period.  

Access to the movement. Some grandfather clocks feature removable glass panels on the upper sides to allow easy access to the movement.

 

Grandfather Clock Size

Grandfather clocks are generally distinguished by their size. The height is the key difference in the debate about what is a grandmother clock and what is a grandfather clock.Grandfather clocks are between 6 and 7.5 feet tall. Grandmother clocks are smaller than grandfather clocks. A typicalgrandmother clock will be between 5 and 6 feet tall. Even smaller floor clocks coming in at anywhere between 3 and 5 feet tall are calledgranddaughter clocks